Privacy Policy

Last Updated: 23-July-2026

Indian Value Engineering Society (INVEST) (“INVEST”, “we”, “us”, or “our”) is committed to protecting the privacy and personal information of visitors, participants, authors, speakers, sponsors, exhibitors, and other users of our website.

This Privacy Policy explains how we collect, use, store, protect, and disclose information when you visit or use the INVEST Conference website, register for an event, submit an abstract or paper, contact us, or use any related services.

By using this website, you acknowledge that you have read and understood this Privacy Policy.

1. Information We Collect

We may collect information that you voluntarily provide when using our website or participating in our conference activities.

This may include:

• Full name
• Organisation/company/institution name
• Job title or designation
• Email address
• Mobile/telephone number
• Postal address
• City, state, and country
• Registration details
• Participant category
• Abstract and paper submission details
• Speaker or presenter information
• Payment and transaction details
• Sponsorship or exhibitor information
• Information provided through contact or enquiry forms
• Feedback, survey responses, and other communications
• Any other information you voluntarily provide to us

We may also automatically collect certain technical information when you visit our website, such as your IP address, browser type, device information, operating system, pages visited, referring website, and general website usage information.

2. How We Use Your Information

The information collected may be used for purposes including:

• Processing conference registrations
• Managing participant accounts and records
• Processing abstract and paper submissions
• Communicating with authors, speakers, delegates, sponsors, and exhibitors
• Sending registration confirmations and event-related updates
• Processing payments and maintaining transaction records
• Providing information about conference schedules, sessions, venues, and programmes
• Responding to enquiries and support requests
• Managing certificates, awards, and participation records
• Conducting surveys and collecting feedback
• Improving our website, services, and conference experience
• Maintaining website security and preventing fraudulent or unauthorised activities
• Complying with applicable legal, regulatory, accounting, or administrative requirements

Where required, we may use your information to send relevant announcements or promotional communications. You may opt out of non-essential marketing communications where applicable.

3. Conference Registration Information

When you register for an INVEST event, certain information may be required to successfully process your registration.

This information may be used to:

• Confirm your registration
• Generate registration records
• Provide event access or credentials
• Communicate important event information
• Prepare name badges, certificates, or participation documents
• Manage sessions and conference activities
• Provide support before, during, and after the event

Some information may also be shared with authorised conference partners or service providers where necessary to deliver the event.

4. Abstract and Paper Submission

If you submit an abstract, research paper, presentation, or other academic/technical material through our website, we may collect and process:

• Author names
• Co-author information
• Institutional affiliation
• Contact information
• Abstract and paper content
• Keywords
• Presentation details
• Supporting information submitted by the author

Submitted materials may be reviewed by authorised reviewers, committee members, or conference organisers for evaluation, selection, scheduling, publication, or presentation purposes.

Authors are responsible for ensuring that submitted materials do not infringe the intellectual property, privacy, confidentiality, or other rights of third parties.

5. Payment Information

Where registration, sponsorship, exhibition, or other services require payment, payments may be processed through third-party payment gateways or payment service providers.

We may receive limited transaction information such as:

• Transaction reference number
• Payment status
• Amount paid
• Date of transaction
• Payment method or related transaction information

We generally do not directly store complete credit/debit card details, banking passwords, PINs, or other sensitive payment credentials on our website.

Payment information is processed according to the terms and privacy policies of the relevant payment service provider.

6. Cookies and Similar Technologies

Our website may use cookies and similar technologies to improve functionality, security, performance, and user experience.

Cookies may help us:

• Remember user preferences
• Maintain website functionality
• Understand website traffic and usage
• Improve website performance
• Analyse visitor behaviour
• Support certain website features

You may configure your browser to block or delete cookies. However, disabling certain cookies may affect the functionality of some parts of the website.

7. Analytics and Third-Party Services

We may use third-party services such as analytics, payment gateways, email services, hosting providers, security services, communication platforms, and other technology providers.

These providers may process information on our behalf or independently according to their own terms and privacy policies.

Third-party services used on the website may change from time to time depending on our operational requirements.

8. How We Share Information

We do not intend to sell or commercially trade your personal information.

We may share relevant information with authorised parties where reasonably necessary, including:

• Conference organisers and authorised committee members
• Event management and registration service providers
• Payment gateway providers
• Website hosting and technology providers
• Email and communication service providers
• Reviewers or academic/technical committees
• Sponsors or exhibitors where necessary for an event-related purpose
• Professional advisers or service providers
• Government, regulatory, or law-enforcement authorities where required by applicable law

Only information reasonably necessary for the relevant purpose should be shared.

9. Data Security

We take reasonable administrative, technical, and organisational measures to protect personal information against unauthorised access, disclosure, alteration, misuse, or destruction.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure. Therefore, while we take reasonable precautions, we cannot guarantee absolute security of information transmitted to or through our website.

10. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including:

• Conference administration
• Registration records
• Financial and accounting requirements
• Academic or publication records
• Legal and regulatory obligations
• Dispute resolution
• Security and fraud prevention

The retention period may vary depending on the nature and purpose of the information.

11. Your Rights

Subject to applicable laws and limitations, you may have rights relating to your personal information, including the ability to:

• Request access to certain personal information
• Request correction of inaccurate information
• Request deletion where legally permitted
• Withdraw consent where processing is based on consent
• Opt out of certain non-essential communications
• Raise concerns regarding the handling of your personal information

To exercise applicable rights or raise a privacy-related concern, please contact us using the details provided on the Contact Us page.

12. Children’s Privacy

Our website and conference services are not specifically directed toward children.

We do not knowingly collect personal information from children where such collection is prohibited by applicable law. If you believe that a child has provided personal information to us without appropriate permission, please contact us so that we can review and take appropriate action.

13. External Links

Our website may contain links to external websites, platforms, or services.

We are not responsible for the privacy practices, content, security, or policies of third-party websites. We recommend reviewing the privacy policy of any external website before providing personal information.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or conference operations.

Any updated version will be published on this page with a revised “Last Updated” date.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us through the Contact Us section of the INVEST Conference website.